Privacy Policy

Last Updated: 26 November, 2025

1. Introduction

Mimuli Adventist Primary School (“we”, “our”, “the School”) is committed to protecting the privacy and personal information of our students, parents/guardians, staff members, and website visitors.
This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website or use any of our online services.

By using our website or submitting information to us, you agree to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

2.1 Personal Information

Provided voluntarily through online forms:

• Student name, date of birth, and gender

• Parent/guardian name and contact information

• Home address and emergency contacts

• Academic records

• Admission application details

• Medical information only when required for school safety

• Payment information for school-related services

2.2 Automatically Collected Information

When you visit our website:

• IP address

• Browser type and device information

• Pages viewed and time spent

• Cookies and similar technologies (see Cookies Policy)

2.3 Portal and System Data

Through our school portal:

• Login credentials

• Student attendance

• Assignment submissions

• Progress reports and results

• School communication logs

3. How We Use Personal Information

We use collected information for the following purposes:

• Processing admission applications

• Communicating important school updates

• Managing academic records and student profiles

• Providing access to the online student portal

• Enhancing learning and school activities

• Ensuring student safety and compliance

• Managing payments and billing

• Improving our website and digital services

We do not sell or rent personal information to third parties.

4. Legal Basis for Processing

We process personal data based on:

• Consent from parents/guardians

• Legitimate educational interests

• Compliance with government requirements

• Performance of school responsibilities

5. Information Sharing

We may share information with:

• Authorized school staff

• Examination bodies

• Government education authorities

• Technical service providers supporting school systems

• Emergency services when necessary

We never share information for marketing purposes.

6. Data Storage & Security

We implement administrative, technical, and physical safeguards, including:

• Secure servers

• Encrypted connections (SSL/HTTPS)

• Password-protected portals

• Restricted access to sensitive records

7. Data Retention

We retain student records as required by educational regulations.
Other website data is retained only as long as needed.

8. Rights of Parents & Students

You have the right to:

• Access your personal data

• Request corrections

• Request deletion (where applicable)

• Withdraw consent

• Request information regarding how your data is used

To exercise any rights, contact the School Administration Office.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices.

10. Contact Information

For privacy-related concerns:
Mimuli Adventist Primary School
Nyagatare District, Mimuli
Email: info@maps-nerf.rumadventist.org
Phone: +250 788 916 566